![]() Inquire whether or not a "mail stop" code needs to be included in the address to ensure prompt delivery. When writing to a large institution such as a hospital, be sure to address your written request to the hospital and to the supervisor of the Medical Records Department. You may have to put your request in writing and then receive correspondence seeking payment for the copying charges in advance. By calling ahead of time, you will be able to inquire about the cost of providing this service. How do I obtain a copy of my hospital medical record? Instead of addressing your letter (please refer to previous question) to an individual physician, you should call the hospital and find out who is in charge of the Medical Records Department for the hospital. We will try to assist you in emergency situations. However, remember, the complaint process is a lengthy investigative process and may not be the best route to follow if you need your records on an urgent basis. If, after making every reasonable attempt to obtain your records, and you are unsuccessful, you have the right to file a complaint with the Georgia Medical Board. ![]() Check with your new physician at least a week before your first appointment to make sure the record(s) have arrived. After three business days of submitting the request in writing, follow up with a telephone call to make sure the physician's staff clearly understands what is being requested. Give the physician at least three (3) weeks notice, if possible. (Last Name)'s office manager and s/he may be reached at (office telephone number) if you need further explanation of the information being requested.īe sure to date the letter. If you have any questions or concerns regarding this request, I may be reached at (daytime telephone number) or Mr/s. (Last Name) an opportunity to review the file before hand. It would be greatly appreciated if you could have my record(s) there at least five (5) days in advance of this date to give Dr. My initial visit with this physician to review my medical history is on: day, month, date, year. (Last Name)'s address is: street address, city, state zip code. Please send a copy of my medical record(s) to my new physician, Dr (First Name) (Last Name). Below is a sample note of what you should say in writing to request the record(s): If you still cannot obtain your records, you may file a complaint with the Medical Board. You are entitled to a copy of your medical records under most circumstances after providing the physician with a signed release and paying the required fees as set by state law. Prescription Drug Monitoring Program (PDMP) Nurse Protocol Agreements Reviewed by the Board About The Georgia Composite Medical Boardįrequently Asked Questions About The Boardįrequently Asked Questions about Complaints
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